What are Professional Event Planners?
Event planners are professionals who specialize in the planning and execution of events. They often have local connections Most event planners are responsible for the logistics of an event, including budgeting, scheduling, design, food and beverage arrangements.
The event planner is the person that takes care of all aspects of the event before it starts. This includes making sure that there is an appropriate venue, arranging transportation for guests if necessary and setting up all necessary equipment.
Reasons to Hire an Experienced Professional Event Planner
There are so many different, time-consuming things to do to get a ceremony together. Factoring in the grief and other strong emotions associated with loss, planning and coordinating a memorial event on your own can get extremely stressful.
Here are the top 5 reasons why you should rely on a professional event planner to take care of your Celebration of Life or memorial events.
1. A Great Event Planner Reduces Your Stress.
You and your loved ones are going through a lot of emotions. A professional event planner will be there to take care of things you simply can’t worry about right now. From planning, budgeting, negotiating with vendors to last-minute details or troubleshooting, an event planner will make sure you and your guests will experience the best possible ceremony.
Having someone that’s separated from your emotional grief can be quite an asset—hiring an event planner helps reduce stress because they can act as a neutral mediator among a group of people fueled with strong opinions, suggestions and emotions. They will help with organizing events to ensure the event runs smoothly.
By taking care of all the headaches, you and your guests will able actually be “present” at the event. Without the stress of worrying where the flowers are going to go, or if the food has arrived yet, you’ll be able to focus on honoring your loved one. You’ll have peace of mind knowing that the event came to fruition just the way you wanted it, with the opportunity to really experience it.
2. Event Planning with a Professional Event Planner Saves Time
Planning an event can take a lot of time. Event planners are experienced in handling issues and problems, avoiding common mistakes, making quick and informed decisions, and ensuring the event goes smoothly.
By researching, planning, negotiating, coordinating and being the point of contact for everyone, an event planner eliminates the need for you to spend endless hours organizing, allowing you to use your valuable time to focus on healing.
3. They Handle all the Details
It’s an event planner’s job to be detail oriented. An event planner ensures nothing important is left out, and can offer creative and unique touches to help make your event meaningful. Event planners have special industry connections that aren’t available to most, and are also skilled negotiators, aiming to get the best price and amenities from vendors to suit your needs. An event planner also has the knowledge and connections necessary to get things done based on your timeframe. An event planner understands client needs and offers the flexibility for clients to be involved at a level they’re comfortable with.
They will also have the experience to handle any questions or concerns from your vendors and guests throughout the planning process. Imagine how great it would be to have someone ask you a question or need a decision made, and all you would have to say is “here is my event planner’s phone number”.
4. A Good Event Planner Helps you Stay Organized
Event planners help you remain organized throughout the planning process. From putting together production timelines, to picking the right location and communicating with all the vendors, an event planner utilizes the best and most efficient tactics to put on the finest event.
5. They Help you Set (and Stick with) a Strict Budget
The passing of a loved one can cause an unexpected financial burden. An event planner can help figure out an appropriate budget and put on the best event within that budget.Event planners have experience working with a wide range of budgets, and should be able to make the best recommendations based on your situation. A good planner keeps track of the budget, and can make qualified decisions to help cut the budget when need be, saving you money on unnecessary expenses.
If you’re interested in hiring a professional event planner for your event, please contact us. We’re ready to capture your vision, take care of the details, and put on an event to remember.
Hiring an Event Planner for a Celebration of Life
Funeral and celebration of life planning is a sensitive and complex process. There are many things that need to be taken into consideration, such as the date and time of the funeral or celebration of life, the location, and what kind of service will be held. A professional event planner for funerals and life celebrations can help you with all these things, so you don’t have to worry about anything on this difficult day.
Professional event planners for funerals can help with every step in the process. They know what type of ceremony is appropriate for your loved one’s situation, they have experience working with cemeteries and other locations where funerals are held, and they can even help you find a venue that fits your needs.
How to Choose Event Planners
The first step in choosing an event planner is to identify your needs. Do you need a planner who can help you plan your wedding? Or are you looking to hire someone to plan a corporate conference? Once you have identified your needs it will be easier to find an event planner that meets them. Below are four main stress points to consider before you hire an event planner.
- Find out what type of event you are planning
- Decide on the budget for your event
- Consider what type of personality would be best suited to your needs
- Research potential planners and their experience
A Celebration of Life with Eternally Loved
Eternally Loved are event planners that assist organizing an event properly and executing the celebration event. Instead of worrying about all the plans and day-of logistics, you will experience a terrific celebration honoring the tremendous life of your loved one. Spend this time by being surrounded by your friends and family, not worrying about what time the caterer is getting there.
Our event planner services include complimentary consultation to determine your event needs, coordination of all service providers and travel arrangements, negotiating best deals on your behalf, utilizing exclusive discounts with our network of professionals, staying involved with every granular detail to ensure the success of your event.